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Office of Administrative and Financial Affairs 

The Office of Administrative and Financial Affairs is one of the offices responsible for overseeing all administrative and financial activities at the college. where the office primarily works to provide technical and administrative support to the scientific and administrative departments of the college, in addition to striving towards Implementing all administrative and financial systems and regulations and ensuring their performance with efficiency and effectiveness, The Office of Administrative and Financial Affairs is also responsible for providing everything that the offices and departments need. اFor a college of workforce, equipment, and operational materials, and its follow-up, in an effort to enhanceThe educational process and achieving the goals of the college and university.

He is responsible for the following tasks:

  1. Conducting security and safeguarding of property within the college buildings.
  2. Notifying the university of the college's maintenance needs for buildings, facilities, equipment, and furniture.
  3. Supervision of the use of college vehicles.
  4. Supervision of cleaning operations at the college and public services.
  5. Identifying the college's workforce needs for employees and producers and notifying the university of themا.
  6. Maintaining sub-files for employees and producers.
  7. Taking measures to grant leaves of all types and notifying the college about them.
  8. Taking measures to transfer employees and producers for treatment.
  9. Notification of the college regarding the annual reports for employees and producers.
  10. Monitoring the attendance and departure of employees and producers according to the rules established by the college in these cases.
  11. Distribution of staff and producers to the college management units after the approval of the college dean for the college.
  12. Reporting to the college administration about violations committed by employees and producers.
  13. Expressing an opinion regarding the transfer, secondment, and loan of the college's employees and producers.
  14. Taking measures to hand over work to new employees and workers and to clear the status of those who complete their employment period at the college.
  15. Implementation of visit and event programs organized by the college on various occasions.
  16. . Preparation of data and statistics related to employees and workers.
  17. Performing printing, pulling, and photography tasks.
  18. Delivering incoming mail and correspondence to the college, recording it in the incoming registers, and handing it over to the relevant authorities.
  19. Delivery of correspondence issued by the college after being recorded in the outgoing registers.
  20. Saving copies of correspondence in their designated files.
  21. Follow-up on the actions taken regarding incoming correspondence.
  22. Performing reception and inquiry tasks for visitors to the college administration.
  23. Providing reception services for college guests, and organizing and arranging their meetings and encounters with officials.
  24. Preparing security plans and programs for all college buildings and facilities, in coordination with the organizational divisions related and its implementation.
  25. Organization The movement of the college's vehicles, maintaining records and files related to them, carrying out necessary maintenance, issuing usage permits, and dispensing fuel, oils, and other supplies. ا.
  26. Carrying out necessary maintenance work for buildings and their equipment and following up on their registration.
  27. Organizing the participation of the college and its staff in tree planting and cleaning campaigns, as well as other social activitiesand national and patriotic celebrations.
  28. Coordinating and organizing participation in cultural and scientific exhibitions and highlighting the activities of the college and its various departments.
  29. . Participation in the work of committees and task forces related to the department's activities.
  30. . Preparation of data and statistics related to employees and workers.
  31. Proposing employee development plans and programs and monitoring their implementation.


He is responsible for the following tasks:

  1. Supervising the disbursement of financial advances and preparing the related disbursement statements
  2. Participation in periodic and annual inventory activities and the preparation of annual and periodic financial reports.
  3. the act of standing In the collection of revenues and fees and working to deposit them into the college's account in accordance with the applicable regulations and laws.ا.
  4. Carrying out all tasks that ensure the safety of disbursement and the preservation of the funds of the college employees.

He is responsible for the following tasks:  

  1. Maintaining inventory records and ledgers and making the necessary entries on an ongoing basis, as well as keeping item cards. And recording the supplied and dispensed items.
  2. Provision of needs for office and scientific equipment and supplies.
  3. Taking all necessary measures to ensure the availability of appropriate inventory، And reordering the materials and items whose stock has reached the reorder level the request.
  4. turnProcedures for receiving purchases and inspecting purchases from the main stores at the university and ensuring Compliance with the specified standards.
  5. Conducting periodic, surprise, and annual inventory audits of the warehouses and taking the necessary actions Regarding any deficiency or surplus in accordance with the applicable regulations.
  6. Ensuring the availability of all security and safety procedures and requirements in the warehouses.
  7. . Participation in the work of committees and task forces related to the department's activities.